Deltek Costpoint
ERP Software for Government Contractors
Costpoint
Implementation
Implementing a new ERP system is more than a simple software installation; it is a critical investment that yields profit in the long run for your business. For a government contractor, the Costpoint implementation process represents a major shift in how you manage the project lifecycle, from initial bidding to final audit. At CRI, we specialize in Deltek Costpoint deployments that align your unique business process with industry-leading technology.
Regardless of whether you are replacing an old on-premises system or moving away from legacy spreadsheets, implementing an ERP system is essential to achieving success in the modern GovCon landscape. However, the landscape is littered with implementations that range from abject failures to barely functioning accounting systems. According to Gartner, nearly 75% of all ERP implementation projects fail. These failures often stem from a lack of forethought or the misalignment of business objectives and technology. Our mission is to ensure your organization is part of the successful minority.
Why Choose a Cloud Based ERP?
The future of government contractor operations is in the cloud. Research indicates that small and mid-sized companies that are cloud-enabled report a 17% improvement in profitability compared to just 9% for those that are not. A cloud based ERP solution like deltek costpoint offers greater speed, improved security, and increased flexibility, allowing your team to focus on core business strategy instead of managing IT infrastructure. Furthermore, moving to the cloud reduces up-front costs and accelerates the speed of implementation.
The CRI Costpoint Implementation Process
At CRI, we take the time to intimately understand your organization and its requirements to set up a product customized to you. While every firm is different, a successful implementation process generally follows these critical phases:
1. Discovery and Requirements Analysis
The most critical step in to implement a new erp is defining the business processes the system must support. We go deeper than documenting what your current system does; we identify desired end goals and outputs. This approach often reveals manual workarounds and inefficiencies that can be eliminated through proper system design. During this phase, we ask probing questions that challenge existing assumptions to identify improvement opportunities.
3. Data Conversion
Data conversion is often the most time-consuming aspect of the implementation. The fundamental challenge lies in translating how things were done in legacy systems—like Excel or QuickBooks—into the new system’s structure. For government contractors, this is especially complex due to audit requirements. We strongly suggest putting costpoint system experts at the helm of this migration to avoid multiple time setbacks and cost overruns.
2. System Design and Configuration
Design refers to determining the logic and structure for processes and data elements. For costpoint implementation, project design is one of the most complex areas because the system must accommodate both rigid compliance needs and flexible operational requirements. Our project managers work to bridge functional areas, ensuring that design decisions are coordinated across different business modules. We focus on the "what" and "why" of system behavior before setting the specific flags and organizational structures in the software.
4. Rigorous Application Testing & Audit Prep
The most critical step in to implement a new erp is defining the business processes the system must support. We go deeper than documenting what your current system does; we identify desired end goals and outputs. This approach often reveals manual workarounds and inefficiencies that can be eliminated through proper system design. During this phase, we ask probing questions that challenge existing assumptions to identify improvement opportunities.
CRI Implementation Timeline
Overcoming Implementation Pitfalls
To ensure a long term return on your investment, your organization must be prepared for the following challenges:
Change Management
Your entire organization must be engaged and ready for the change. Users need to understand how their role fits into the broader processes to prevent them from reverting to old, inefficient practices.
User Training
Successful implementations typically dedicate 10% or more of the budget to training and change management. Since an ERP offers complete automation, training must be in-depth and include all impacted users.
Leveraging Project Managers
Think of your implementation as a "symphony" and your project manager as the "maestro". They must flawlessly orchestrate activities while keeping sight of the overall budget and schedule.
The Adjustment Period
There will always be a "settling in" period as your operation adapts to new workflows. Accommodating this in your rollout strategy helps prevent unnecessary interruptions.
The CRI Advantage: Specialized Solutions
CRI specializes in Costpoint implementation because we have the knowledge and insight to know what users actually need.
COSTPOINT EXPERTISE
Our Costpoint Expertise provides comprehensive consulting, training, and support to optimize your system. We ensure your team utilizes every tool correctly while rapidly resolving technical issues. Our mission is to streamline your operations, ensuring your Costpoint environment is efficient, compliant, and fully functional.
Who It’s For
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Organizations requiring expert-level insight into Costpoint environments
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Teams needing professional guidance for initial system setup or expanding existing functionality
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Users seeking structured, reliable training to maximize productivity and ensure software proficiency
Features
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Custom Tool Delivery: Development and deployment of specialized tools tailored to your workflows.
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Process Reengineering: Streamlining operations for improved efficiency.
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Strategic Insights: Deep analysis of your setup.
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Multimodal Training: Documentation, in-person, or online sessions.
COSTPOINT CELERITY
Costpoint Celerity is CRI’s rapid deployment solution—preconfigured and ready to go, so you can start running on Costpoint in weeks, not months. It’s the fastest way to get the power of Costpoint without the heavy upfront design work.
Who It's For
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Small to mid-sized contractors who just won (or are about to win) a big contract
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Companies who need to become compliant quickly and don’t have time for a lengthy implementation
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GovCons that want a best-practice system set up immediately without reinventing the wheel
Features
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Prepopulated with industry-standard GovCon best practices
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Rapid implementation timeline for a faster go-live
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Lower upfront cost and reduced complexity
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A “ready-to-run” system that gets smarter as you grow
GOVCON CLOUD MODERATE
Costpoint GovCon Cloud Moderate (GCCM) offers the same powerful Costpoint system hosted in a secure, government-approved cloud environment. It delivers the highest levels of compliance and cybersecurity, making it a trusted choice for contractors working with sensitive data.
Who It's For
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Contractors required to meet stricter government cybersecurity standards
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Organizations preparing for or maintaining CMMC, FedRAMP, or NIST compliance
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GovCons managing sensitive government data who need peace of mind and audit readiness
Features
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Reduces the burden of internal IT security management by relying on Deltek’s secure cloud infrastructure
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Secure hosting in a FedRAMP Moderate-authorized environment
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Meets DFARS, NIST 800-171, and CMMC requirements
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Delivers the power of Costpoint with enhanced data protection
Building a Future-Ready Foundation
A successful Costpoint implementation requires treating the project as a business transformation rather than a simple technology deployment. The decisions made today will influence how your organization operates for years to come. By partnering with experienced integration consultants, you ensure that your ERP system is architected for growth, change, and full compliance.
Our #1 goal is to provide a path to your system that puts your time and needs first. As your implementation guide, we are with you from the beginning to beyond, ensuring the product we design maximizes your results.
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